USING THE APPLICATION

First Steps with Word Processing

• Open (and close) a word processing application
• Open one, several documents
• Create a new document (based on default, other available template)
• Save a document to a location on a drive
• Save a document under another name
• Save a document in another file type such as: text file, Rich Text Format, HTML, template, software specific file extension, version number
• Switch between open documents
• Use available Help functions
• Close the document

Adjust Settings

• Change between page view modes
• Use magnification/zoom tool
• Display or hide built-in toolbars
• Display or hide non-printing characters
• Modify basic options/preferences in the application: user name, default directory/ folder to open, save documents

MAIN OPERATIONS

Insert Data

• Insert text
• Insert special characters and symbols

Select Data

• Select character, word, line, sentence, paragraph or entire body text

Edit Data

• Edit content by inserting new characters, words within existing text, over-typing to replace existing text
• Use the undo, redo command

Duplicate, Move, Delete

• Duplicate text within a document or between open documents
• Move text within a document or between open documents
• Delete text

Search & Replace

• Use the search command for a specific word, phrase
• Use a simple replace command for a specific word, phrase

FORMATTING

Text Formatting

• Change text appearance: font sizes, font types
• Apply text formatting such as: bold, italic, underline
• Apply subscript, superscript to text
• Apply case changes to text
• Apply different colors to text
• Copy formatting from a piece of text to another piece of text
• Apply an existing style to a word, a line, a paragraph
• Use automatic hyphenation

Paragraph Formatting

• Insert or remove paragraph marks
• Insert, remove soft carriage return (line break) marks
• Align text left, center, right, justified
• Indent paragraphs left, right, first line, hanging
• Apply single, double line spacing within paragraphs
• Apply spacing above, below paragraphs
• Set, remove and use tabs: left, center, right, decimal
• Apply bullets, numbers to a single level list Remove bullets, numbers from a single level list
• Change the style of bullets, numbers in a single level list from built-in standard options
• Add a top and bottom border, box border and shading to a paragraph

Document Formatting

• Change document orientation - portrait or landscape Change page size
• Change margins of entire document, top, bottom, left, right
• Insert, delete a page break in a document
• Add, modify text in Headers, Footers
• Add fields in Headers, Footers: date, page number information, file location
• Apply automatic page numbering to a document

OBJECTS

Tables

• Create a table ready for text insertion
• Insert, edit data in a table
• Select rows, columns, cells, entire table
• Insert and delete rows and columns
• Modify column width, row height
• Modify cell border width, style and color
• Add shading to cells

Pictures, images and Charts

• Insert a picture, an image, a chart into a document
• Select a picture, image, chart in a document
• Duplicate a picture, image, chart within a document, between open documents
• Move a picture, image, chart within a document, to another document
• Resize a picture, image, chart
• Delete a picture, image, chart

MAIL MERGE

Concept and Practice

• Understand the term mail merge and the concept of merging a data source with a main document such as a letter or a label document
• Open, prepare a main document for a mail merge by inserting data fields
• Open, prepare a mailing list, other data file, for use in a mail merge
• Merge a mailing list with a letter, label document

PREPARE OUTPUTS

Preparation

• Understand the importance of proofing your document such as: checking the layout, presentation (margins, appropriate font sizes and formats) and spelling
• Spell-check a document and make changes such as correcting spelling errors, deleting repeated words
• Add words to a built-in custom dictionary
• Preview a document

Printing

• Choose print output options such as: entire document, specific pages, number of copies
• Print a document from an installed printer using defined options, default settings