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MOS MODULE 3: WORD PROCESSING (USING MS WORD 2000) |
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USING THE APPLICATION
First Steps with Word Processing
- Open (and close) a word processing application
- Open one, several documents
- Create a new document (based on default, other available template)
- Save a document to a location on a drive
- Save a document under another name
- Save a document in another file type such as: text file, Rich Text Format, HTML, template, software specific file extension, version number
- Switch between open documents
- Use available Help functions
- Close the document
Adjust Settings
- Change between page view modes
- Use magnification/zoom tool
- Display or hide built-in toolbars
- Display or hide non-printing characters
- Modify basic options/preferences in the application: user name, default directory/ folder to open, save documents
MAIN OPERATIONS
Insert Data
- Insert text
- Insert special characters and symbols
Select Data
- Select character, word, line, sentence, paragraph or entire body text
Edit Data
- Edit content by inserting new characters, words within existing text, over-typing to replace existing text
- Use the undo, redo command
Duplicate, Move, Delete
- Duplicate text within a document or between open documents
- Move text within a document or between open documents
- Delete text
Search & Replace
- Use the search command for a specific word, phrase
- Use a simple replace command for a specific word, phrase
FORMATTING
Text Formatting
- Change text appearance: font sizes, font types
- Apply text formatting such as: bold, italic, underline
- Apply subscript, superscript to text
- Apply case changes to text
- Apply different colors to text
- Copy formatting from a piece of text to another piece of text
- Apply an existing style to a word, a line, a paragraph
- Use automatic hyphenation
Paragraph Formatting
- Insert or remove paragraph marks
- Insert, remove soft carriage return (line break) marks
- Align text left, center, right, justified
- Indent paragraphs left, right, first line, hanging
- Apply single, double line spacing within paragraphs
- Apply spacing above, below paragraphs
- Set, remove and use tabs: left, center, right, decimal
- Apply bullets, numbers to a single level list Remove bullets, numbers from a single level list
- Change the style of bullets, numbers in a single level list from built-in standard options
- Add a top and bottom border, box border and shading to a paragraph
Document Formatting
- Change document orientation - portrait or landscape Change page size
- Change margins of entire document, top, bottom, left, right
- Insert, delete a page break in a document
- Add, modify text in Headers, Footers
- Add fields in Headers, Footers: date, page number information, file location
- Apply automatic page numbering to a document
OBJECTS
Tables
- Create a table ready for text insertion
- Insert, edit data in a table
- Select rows, columns, cells, entire table
- Insert and delete rows and columns
- Modify column width, row height
- Modify cell border width, style and color
- Add shading to cells
Pictures, images and Charts
- Insert a picture, an image, a chart into a document
- Select a picture, image, chart in a document
- Duplicate a picture, image, chart within a document, between open documents
- Move a picture, image, chart within a document, to another document
- Resize a picture, image, chart
- Delete a picture, image, chart
MAIL MERGE
Concept and Practice
- Understand the term mail merge and the concept of merging a data source with a main document such as a letter or a label document
- Open, prepare a main document for a mail merge by inserting data fields
- Open, prepare a mailing list, other data file, for use in a mail merge
- Merge a mailing list with a letter, label document
PREPARE OUTPUTS
Preparation
- Understand the importance of proofing your document such as: checking the layout, presentation (margins, appropriate font sizes and formats) and spelling
- Spell-check a document and make changes such as correcting spelling errors, deleting repeated words
- Add words to a built-in custom dictionary
- Preview a document
Printing
- Choose print output options such as: entire document, specific pages, number of copies
- Print a document from an installed printer using defined options, default settings
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